Subject Records Management

dictionary arrangement
a single alphabetic filing arragement in which all types of entries are interfiled in alphabetic order.
direct access
a method of access to records without reference to an index or other finding aid.
encyclopedic arragement
a subject filing arrangement in which records are filed under the specific subtitle to which they relate
indirect access
a method of access to records that requires prior use of an external index
master index
a printed alphabetic listing in file order of all subjects used as subject titles in the filing system.
name index
a listing or correspondents’ names stored in a subject file.
numeric index
a current list of all files by the file numbers
relative index
a dictionary-type listing of all possible words and combinations of words by which records may be requested.
subject records management
an alphabetic system of storing and retrieving records by their subject or topic.