PMP 2: Project Management Process Groups

Five Process Groups
1. Initiating
2. Planning
3. Executing
4. Monitoring and Controlling
5. Closing
Initiating Process Group
Those processes performed to define a new project or a new phase of an existing project by obtaining authorization to start the project or phase
Planning Process Group
Those processes required to establish the scope of the project, refine the objectives, and define the course of action required to attain the objectives that the project was undertaken to achieve
Executing Process Group
Those processes performed to complete the work defined in the project management plan to satisfy the project specifications
Monitoring and Controlling Process Group
Those processes required to track, review, and regulate the progress and performance of the project; identify any areas in which changes to the plan are required; and initiate the corresponding changes
Closing Process Group
Those processes performed to finalize all activities across all Process Groups to formally close the project or phase
Characteristics of Project Management Processes
• Ensure the effective flow of the project throughout its existence
• Encompass the tools and techniques involved in applying the skills and capabilities described in the knowledge areas
• Apply globally and across industry groups
• Application of the project management processes is iterative, and many processes are repeated during the project
• Output of one process generally becomes an input to another process or is a deliverable of the project
• Grouped into five categories known as Project Management Process Groups. The integrative nature of project management requires the Monitoring and Controlling Process Group to interact with the other Process Groups
Characteristics of Project Management Process Groups
• The five Process Groups have clear dependencies and are typically performed in the same sequence on each project.
• They are independent of application areas or industry focus.
• Individual Process Groups and individual constituent processes are often iterated prior to completing the project.
• The constituent processes can have interactions within a Process Group and among Process Groups
• The nature of these interactions varies from project to project and may or may not be performed in a particular order.
• Process groups are not phases
Characteristics of the Initiating Process Group
• Initial scope is defined and initial finance resources are committed
• Internal and external stakeholders are identified
• Project manager is selected
• Information captured in the project charter and stakeholder register
• Project is officially authorized when the project charter is approved. Approval and funding is handled externally to the project boundaries
• Involving customers and other stakeholders during initiation generally improves the probably of shared ownership, deliverable acceptance, and customer and other stakeholder satisfaction
• Initiating processes may be performed by organizational, program, or portfolio processes external to the project’s scope of control
Initiating Processes
4.1. Develop Project Charter
10.1. Idenitfy Stakeholder
Characteristics of the Planning Process Group
• Develop the project management plan and the project documents that will be used to carry out the project
• Multi-dimensional nature of project management creates repeated feedback loops for additional analysis
• Significant changes occurring throughout the project life cycle trigger a need to revisit one or more of the planning processes and, possibly, some of the initiating processes
• The project management plan and project documents developed as outputs from the Planning Process Group will explore all aspects of the scope, time, costs, quality, communication, risk, and procurements
Planning Processes
4.2 Develop Project Management Plan
5.1 Collect Requirements
5.2 Define Scope
5.3 Create WBS
6.1 Define Activities
6.2 Sequence Activities
6.3 Estimate Activity Resources
6.4 Estimate Activity Durations
6.5 Develop Schedule
7.1 Estimate Costs
7.2 Determine Budget
8.1 Plan Quality
9.1 Develop Human Resource Plan
10.2 Plan Communications
11.1 Plan Risk Management
11.2 Identify Risks
11.3 Perform Qualitative Risk Analysis
11.4 Perform Quantitative Risk Analysis
11.5 Plan Risk Responses
12.1 Plan Procurements
Characteristics of the Executing Process Group
• Involves coordinating people and resources, as well as integrating and performing the activities of the project in accordance with the project management plan
• Results may require planning updates and re-baselining
• Changes may affect the project management plan or project documents and may require detailed analysis and development of appropriate project management responses. The results of the analysis can trigger change requests that, if approved, may modify the project management plan or other project documents and possibly require establishing new baselines.
• A large portion of the project’s budget will be expended in performing the Executing Process Group processes
Executing Processes
4.3 Direct and Manage Project Execution
8.2 Perform Quality Assurance
9.2 Acquire Project Team
9.3 Develop Project Team
9.4 Manage Project Team
10.3 Distribute Information
10.4 Manage Stakeholder Expectations
12.2 Conduct Procurements
Characteristics of the Montoring and Controlling Process Group
• The integrative nature of project management requires the Monitoring and Controlling Process Group to interact with the other Process Groups
• The key benefit of this Process Group is that project performance is observed and measured regularly and consistently to identify variances from the project management plan.
• In multi-phase projects, the Monitoring and Controlling Process Group coordinates project phases in order to implement corrective or preventive actions to bring the project into compliance with the project management plan.
The Monitoring and Controlling Process Group also includes:
• Controlling changes and recommending preventive action in anticipation of possible problems,
• Monitoring the ongoing project activities against the project management plan and the project performance baseline, and
• Influencing the factors that could circumvent integrated change control so only approved changes are implemented.
Monitoring and Controlling Processes
4.4 Monitor and Control Project Work
4.5 Perform Integrated Change Control
5.4 Verify Scope
5.5 Control Scope
6.6 Control Schedule
7.3 Control Costs
8.3 Perform Quality Control
10.5 Report Performance
11.6 Monitor and Control Risks
12.3 Administer Procurements
Characteristics of the Closing Process Group
• Verifies that the defined processes are completed within all the Process Groups to close the project or a project phase, as appropriate, and formally establishes that the project or project phase is complete.

At project or phase closure, the following may occur:
• Obtain acceptance by the customer or sponsor,
• Conduct post-project or phase-end review,
• Record impacts of tailoring to any process,
• Document lessons learned,
• Apply appropriate updates to organizational process assets,
• Archive all relevant project documents in the Project Management Information System (PMIS) to be used as historical data, and
• Close out procurements.

Closing Processes
4.6 Close Project or Phase
12.4 Close Procurements
Process Group for Develop Project Charter
Initiating Process Group
Process Group for Identify Stakeholder
Initiating Process Group
Process Group for Develop Project Management Plan
Planning Process Group
Process Group for Collect Requirements
Planning Process Group
Process Group for Define Scope
Planning Process Group
Process Group for Create WBS
Planning Process Group
Process Group for Define Activities
Planning Process Group
Process Group for Sequence Activities
Planning Process Group
Process Group for Estimate Activity Resources
Planning Process Group
Process Group for Estimate Activity Durations
Planning Process Group
Process Group for Develop Schedule
Planning Process Group
Process Group for Estimate Costs
Planning Process Group
Process Group for Determine Budget
Planning Process Group
Process Group for Plan Quality
Planning Process Group
Process Group for Develop Human Resource Plan
Planning Process Group
Process Group for Plan Communications
Planning Process Group
Process Group for Plan Risk Management
Planning Process Group
Process Group for Perform Quantitative Risk Analysis
Planning Process Group
Process Group for Perform Qualitative Risk Analysis
Planning Process Group
Process Group for Plan Risk Reponses
Planning Process Group
Process Group for Plan Procurements
Planning Process Group
Process Group for Direct and Manage Project Execution
Executing Process Group
Process Group for Perform Quality Assurance
Executing Process Group
Process Group for Acquire Project Team
Executing Process Group
Process Group for Develop Project Team
Executing Process Group
Process Group for Manage Project Team
Executing Process Group
Process Group for Distribute Information
Executing Process Group
Process Group for Manage Stakeholder Expectations
Executing Process Group
Process Group for Coduct Procurements
Executing Process Group
Process Group for Monitor and Control Project Work
Monitoring and Controlling Process Group
Process Group for Perform Integrated Change Control
Monitoring and Controlling Process Group
Process Group for Verify Scope
Monitoring and Controlling Process Group
Process Group for Control Scope
Monitoring and Controlling Process Group
Process Group for Control Costs
Monitoring and Controlling Process Group
Process Group for Peform Quality Control
Monitoring and Controlling Process Group
Process Group for Report Performance
Monitoring and Controlling Process Group
Process Group for Monitor and Control Risks
Monitoring and Controlling Process Group
Process Group for Administer Procurements
Monitoring and Controlling Process Group
Process Group for Close Project or Phase
Closing Process Group
Process Group for Close Procurements
Closing Process Group