PMBOK5-Edwel-Chapter 3

The Project Management Process Groups
1) Initiating
2) Planning
3) Executing
4) Monitoring and Controlling
5) Closing
Shewhart-Deming Plan
Five Process Groups are based on Plan-Do-Check-Act Cycle

The Shewart-Deming plan-do-check-act cycle is the fundamental basis for incremental improvement for all manufactured product or business-process

A key point to understand in the IPECC cycle is that Planning and Execution process are Iterative.

Monitoring and Controlling
processes are an ‘Umbrella’ type of process, in that all other processes within IPECC cycle are in some way monitored and controlled.
Initiating Process Group
The key purpose of the initiating process group is to align the stakeholders expectations with the project’s purpose.
Initiating Process Group
Initiating Process Group -Communication Process:

Identify stakeholders/stakeholder identification techniques

Initiating Process Group
Initiating Process Group- Integration processes:
1) Determine phase/Project goals
2) Obtain authorization to start phase/project
3) Determine initial scope
4) Identify constraints and assumptions
5) Select/Assign project manager
6) Project Statement of Work
7) Define high-level resource requirements
8) Determine initial financial resources
9) Verify success criteria
10) Create Project Charter/charter elements*
11) Obtain Formal Approval of charter
Initiating Process Group
Subdivide large projects into phases
Initiating Process Group
Document the business case and the cost-benefit analysis**
Initiating Process Group
Project selection criteria (e.g. cost, feasibility, impact)**
Initiating Process Group
Ensure the project scope is achievable
Initiating Process Group
Identify high-level risks and requirements/risk identification techniques**
Initiating Process Group
Facilitate resolution of conflicting stakeholder objectives
Initiating Process Group
Create an rough order of magnitude budget and schedule estimate
Initiating Process Group
Determine critical success factors for the project
Initiating Process Group- Exam Tip
1) Staffing levels are low
2) costs are low
3) Chance of success is low
4) Risk is high
5) Stakeholder influence is high
Planning Process Group
Main goal of the Planning Process Group is to create Project Management Plan
Part of Planning Process Group – 1
Create Scope Statement
Part of Planning Process Group – 2
Create scope management plan
Part of Planning Process Group – 3
Create WBS (work breakdown structure)
Part of Planning Process Group – 4
Create network diagram
Part of Planning Process Group – 5
Estimate activity durations
Part of Planning Process Group – 6
Estimate costs
Part of Planning Process Group – 7
Determine project schedule
Part of Planning Process Group – 8
Refine time and cost estimates
Part of Planning Process Group – 9
Create communications management plan
Part of Planning Process Group – 10
Determine project budget
Part of Planning Process Group – 11
Develop Quality Management plan
Part of Planning Process Group – 12
Identify Risks
Part of Planning Process Group – 13
Qualitatively and Quantitatively rank risks
Part of Planning Process Group – 14
Develop risk response plan
Part of Planning Process Group – 15
Adjust estimates as necessary
Part of Planning Process Group – 16
SOW ( Procurement Statement of Work)
Part of Planning Process Group – 17
Create procurement documents
Part of Planning Process Group – 18
Hold kick-off meeting**
Executing Process Group – Primary elements -1
Complete work packages
Executing Process Group – Primary elements – 2
Use a work authorization system
Executing Process Group – Primary elements – 3
Collect status information
Executing Process Group – Primary elements – 4
Hold meetings
Executing Process Group – Primary elements – 5
Acquire, develop and manage project team
Executing Process Group – Primary elements – 6
Distribute project information
Executing Process Group – Primary elements – 7
Obtain bids from outside vendors
Executing Process Group – Primary elements – 8
Select a vendor
Executing Process Group – Primary elements – 9
Negotiate vendor contract
Executing Process Group -Primary elements – 10
Manage contracts
Executing Process Group – Primary elements – 11
Perform quality assurance
Executing Process Group – Primary elements-12
Manage Stakeholder Expectations
Monitoring and Controlling Process Group -1
Performance Measuring
Performance Reporting
Monitoring and Controlling Process Group -2
Identify and Control changes
Verify and Control Scope
Monitoring and Controlling Process Group -3
Control Schedule
Control cost
Control Quality
Monitoring and Controlling Process Group -4
Risk monitoring and control
Take corrective action
Monitoring and Controlling Process Group -5
Update PM plan
Update action and changes
Monitoring and Controlling Process Group -6
Inspections
Accept/Reject work
Identify & Analyze trends
Monitoring and Controlling Process Group -7
Look for new risks
Assess variance for change or corrective action
Manage stakeholders
Monitoring and Controlling Process Group -8
Contract administration
Use quality control tools
Project performance appraisals
Perform earned value calculations
Monitoring and Controlling Process Group -9
Performance measurement and tracking techniques(PERT, EV, CPM)
Monitoring and Controlling Process Group -10
Project control limits and thresholds
Project performance metrics
Cost analysis techniques
Monitoring and Controlling Process Group -11
Project plan management techniques
Change management techniques
Integrated change control process
Monitoring and Controlling Process Group -12
Risk identification and analysis techniques
Risk response techniques
Problem solving techniques (Root cause analysis)
Reporting procedures
Monitoring and Controlling Process Group -13- Exam tip
1) Perform root cause analysis
2) Secure additional funding, if needed
3) Perform validated defect repair
4) Calculate ETC(estimate to complete)
5) Reassess project control system for effectiveness
Monitoring and Controlling Process Group -14 Exam tip
If there are deviations from the project management plan, that is the responsibility of the project manager, and the Project Manager is responsible for correcting those deviations without issuing a change request. CRs should be used only as a last resort in this instance.
Closing Process Group – 1
Perform Final Product Verification

Deliver Final contract performance reporting

Audits of all procured service/merchandise

Closing Process Group – 2
Obtain formal contract acceptance

Create a contract archive

Complete final performance reporting

Closing Process Group – 3
Obtain formal acceptance of project

Document and lessons learned

Create the project archives

Closing Process Group – 4
Complete final performance reporting

Obtain formal acceptance of project

Document and lessons learned

Closing Process Group – 5
Create project archives

Release all project resources

Contract closure requirements

Closing Process Group – 6
Basic project accounting principles

Close-out procedures

Feedback techniques

Closing Process Group – 7
Project review techniques

Archiving techniques and statutes

Compliance

Transition planning techniques

Cross-Cutting skills needed for PM- 1
Active Listening

Brainstorming techniques

Conflict resolution techniques

Cross-Cutting skills needed for PM- 2
Cultural sensitivity and diversity

Data gathering techniques

Decision making techniques

Cross-Cutting skills needed for PM- 3
Facilitation

Information management tools, techniques, methods

Leadership tools, and techniques

Cross-Cutting skills needed for PM- 4
Negotiating

Oral and written communication techniques, channels, applications

PMI’s Code of Ethics and Professional Conduct

Cross-Cutting skills needed for PM- 5
Presentation tools and techniques

Prioritization/time management

Problem-solving tools, and techniques

Cross-Cutting skills needed for PM- 6
Project Management Software

Relationship management

Stakeholder impact analysis

Cross-Cutting skills needed for PM- 7
Targeting communication to intended audiences

Team motivation methods

Ten PMI Knowledge areas – 1
1) Project Integration Management
2) Project Scope Management
3) Project Time Management
4) Project Cost Management
5) Project Quality Management
Ten PMI Knowledge areas – 2
6) Project Human Resources Management
7) Project Communication Management
8) Project Risk Management
9) Project Procurement Management
10) Project Stakeholder Management
Project Integration Management -1
Project Manager through Project Integration Management assembles all the parts and pieces of the project into a coherent whole.
Project Integration Management – Six processes
1) Develop project charter – GOAL- the project charter

2) Develop project management plan. GOAL- the project management plan

3) Direct and manage project execution. GOAL. deliverables

4) Monitor and control project work. GOAL. updates, requested changes

5) Perform integrated control. GOAL. change requests. updates

6) Close project or phase. GOAL. Final product, service, or result transition

Project Scope Management -1
Focuses on the processes that are needed to ensure that work of the project, and only the work required, is performed to deliver project success
Project Scope Management -Planning Processes
1) Plan Scope Management – GOAL- Scope Management Plan

2) Collect requirements – GOAL- requirements documentation

3) Define Scope- GOAL- Project Scope statement

4) Create WBS – GOAL- Scope Baseline

Project Scope Management – Controlling Processes
5) Validate Scope -GOAL- accepted deliverables

6) Control Scope -GOAL- updates and change requests

Project Time Management – Planning
1) Plan Schedule Management. GOAL- Schedule Management Plan

2) Define Activities. GOAL – Activity list

3) Sequence activities. GOAL – Project schedule network diagrams

4) Estimate activity resources. GOAL. activity resource requirements

5) Develop Schedule. GOAL. Project schedule

Project Time Management – Controlling
6) Control schedule. GOAL. schedule forecasts
Project Cost Management – Planning Process
1) Plan Cost Management. GOAL. Cost Management Plan

2) Estimate Costs. GOAL. activity cost estimates

3) Determine budget. GOAL. cost performance baseline

Project Cost Management – Controlling Process
4) Control Costs. GOAL. cost forecasts, change requests
Project Quality Management -Planning Process
1) Plan quality. GOAL. quality management plan
Project Quality Management- Execution Process
2) Perform Quality Assurance. GOAL. Change requests
Project Quality Management – Controlling Process
3) Perform Quality Control. GOAL. Verified deliverables, change requests
Project Human Resource Management- Planning Process
1) Develop Human Resource Plan. GOAL. human resource plan
Project Human Resource Management-Execution processes
2) Acquire Project team. GOAL. Project staff assignments

3) Develop Project Team. GOAL. team performance measurements

4) Manage Project Team. GOAL. Updates

Project Communication Management-
focuses on the processes to deliver, collect, distribute, store, and retrieve project information to all internal and external project organization environments.
Project Communication Management- Planning process
1) Plan communication. GOAL. communication management plan
Project Communication Management – Executing
2) Manage Communications. GOAL. project communication
Project Communication Management- Controlling
3) Control Communication. GOAL. work performance information, change requests
Project Risk Management- Planning Process
1) Plan risk management. GOAL.risk management plan

2) Identify Risks.GOAL. risk register

3) Perform qualitative risk analysis. GOAL. project documents updates

4) Perform quantitative risk analysis.GOAL. project documents updates

5) Plan Risk response. GOAL. project document updates

Project Risk Management- Controlling Processes
6) Monitor and Control risks. GOAL. project document updates, change requests
Project Procurement Management – Planning Processes
1) Plan procurement. GOAL. Procurement management plan, procurement SOW.
Project Procurement Management- Executing processes
2) Conduct procurements. GOAL. select sellers, agreements(eg. contracts, PO, etc)
Project Procurement Management- Controlling Processes
3) Control procurements. GOAL. Procurement documentation, change requests.
Project Procurement Management- Closing processes
4) Close Procurements. GOAL. closed procurements
Project Stakeholder management- 1
Identifies the processes required to identify the people, groups, organizations that can impact/be impacted by the project.
Project Stakeholder Management- 2
Analyzes stakeholder expectations in developing management strategies for effectively engaging stakeholders and project decisions and execution
Project Stakeholder Management- Initiating process
1) Identify Stakeholders. GOAL. stakeholder register
Project Stakeholder Management – Planning Process
2) Plan Stakeholder Management.GOAL. stakeholder management plan
Project Stakeholder Management- Execution Process
3) Manage Stakeholder Engagement.GOAL. issue log, change requests
Project Stakeholder Management- Controlling Process
4) Control Stakeholder Engagement.GOAL.work performance information. change requests
Memory Check 1
The five process groups that comprise the project management life cycle are: Initiating, Planning, Executing, Monitoring & Controlling, Closing.
Memory Check 2
The two primary outputs of the initiating process are the project charter and identify stakeholders.
Memory Check 3
The primary goal of the planning process group is to produce the Project Management Plan
Memory Check 4
The ten knowledge areas of the PMBOK Guide, 5th edition are 4) Project Integration, 5) Project Scope management, 6) Project Time management, 7) Project Cost Management, 8) Project quality management 9) Project Human Resource management, 10) Project Communication Management, 11) Project Risk Management, 12) Project Procurement Management, 13) Project Stakeholder Management.
Memory Check 5
Over half of the processes that occur in ten knowledge areas of the PMBOK Guide 5th edition occur in the Planning Process Group.
Memory Check 6
Only the Project Integration knowledge area has procession of five process groups of the project management life cycle.
Memory Check 7
Two primary goals of the Monitoring and Control process groups are to “Monitor and Control” project work and to perform “Perform Integrated Change Control”
Memory Check 8
Early in the project the “costs”,”Staffing Level” and the “chance” of “success” are low- the “risks” and “stakeholder” “influence” are high.
Memory Check 9
PMI defines how a project will tighten its estimates for budget and timeline as more is learned about the project as a “Progressive Elaboration”
Memory Check 10
There are “47” processes spread across the ten knowledge areas in the PMBOK Guide 5th edition
Memory Check 11
Percentage of work complete, quality and technical performance measurements, start and finish dates of scheduled activities is known as “Work” “Performance” “Data”, whereas status of deliverables, status of change requests, forecasted estimates to completion is called “work” “performance” “information”