PMBOK Ch 6- Project Time Management

(6-1)Plan Schedule Management
process of establishing the policies, procedures, and documentation for planning, developing, managing, executing, and controlling the project schedule.

-guidance

Project Time Management
The ____ processes and their associated tools and techniques for each process are documented in the schedule management plan.
schedule management plan
a subsidiary plan of the project management plan through the Develop Project Management process.
schedule model
a representation of the plan for executing the project’s activities including durations, dependencies, and other planning information

(refer to practice standard for scheduling*)

(6-2) Define Activities
process of identifying and documenting the specific actions to be performed to produce the project deliverables.
(6-3) Sequence Activities
process of identifying and documenting relationships among the project activities.
(6-4) Estimate Activity Resources
process of estimating the type and quantities of material, human resources, equipment, or supplies required to perform each activity
(6-5) Estimate Activity Durations
process of estimating the number of work periods needed to complete individual activities with estimated resources
(6-6) Develop Schedule
process of analyzing activity sequences, durations, resource requirements, and schedule constraints to create the project schedule model
(6-7) Control Schedule
process of monitoring the status of project activities to update project progress and manage changes to the schedule baseline to achieve the plan
Project management plan; Project Charter; Enterprise environmental factors; Organizational process assets; meetings; schedule management plan
(6-1) Plan Schedule Management

Inputs
-_______
-_______
-_______
-_______

Tools & Techniques
-expert judgement
-analytical techniques
-_______

Outputs
-__________

Schedule management plan; Scope baseline; Enterprise; organizational; Decomposition; Rolling wave planning; expert judgement; Activity list; Activity attributes; Milestone list
(6-2) Define Activities

Inputs
-______
-______
-______ environmental factors
-_Organizational _____

Tools & Techniques
-______
-______
-______

Outputs
-______
-______
-______

Schedule management plan; activity list; activity attributes; milestone list; project scope statement; precedence diagramming method (PDM); dependency determination; leads and lags; project schedule network diagrams; project documents updates
(6-3) Sequence activities

Inputs
-_______
-_______
-______
-______
-______
-Enterprise environmental factors
-Organizational process assets

Tools & Techniques
-______
-______
-______

Outputs
-_______
-_______

activity list; activity attributes; resource calendars; risk register; activity cost estimates; alternative analysis; published estimating data; bottom-up estimating; project management software; activity resource requirements; resource breakdown structure; project documents updates
(6-4) Estimate Activity Resources

Inputs
-Schedule Management Plan
-_______
-_______
-________
-_______
-_______
-_______
-Enterprise environmental factors
_Organization process assets

Tools & Techniques

-Expert judgement
-______
-______
-_______
-______

Outputs
-______
-______
-______

activity list; activity attributes; activity resource requirements; resource calendars; project scope statement; risk register; resource breakdown structure
(6-5) Estimate Activity Durations

Inputs
-Schedule management plan
-_________
-_________
-_________
-________
-_________
-________
-________
-Enterprise environmental factors
-Organizational process assets

activity resource requirements; resource calendars; activity duration estimates; project scope statement; risk register; project staff assignments; resource breakdown structure; schedule network analysis; critical path method; critical chain method; resource optimization techniques; modeling techniques; leads and lags; schedule compression; scheduling tool; scheduling baseline; project schedule; schedule data; project calendars; project management plan
(6-6) Develop Schedule

Inputs
-Schedule management plan
-Activity list
-Activity attributes
-_______
-_______
-_______
-_______
-________
-________
-_______
-_______
-Enterprise environmental factors
-Organizational process assets

Tools & Techniques
-_____
-_____
-______
-______
-______
-_____
-______
-______

Outputs
-______
-______
-______
-______
-______
-______

project schedule; work performance data; project calendars; schedule data; performance reviews; project management software; resource optimization techniques; leads and lags; schedule compression; scheduling tool; work performance information; schedule forecasts; change requests; project management plan updates; project documents update;
(6-7) Control Schedule

Inputs
-Project management plan
-_____
-_____
-_____
-_____
-Organizational process assets

Tools & Techniques
-______
-_____
-_____
-_____
-_____
-_____
-_____

Outputs
-_____
-_____
-_____
-_____
-_____
-Organizational process assets updates

critical path method (CPM) and critical chain method (CCM)
Some of the better known scheduling methods include: (2)
Examples of Project Schedule Presentations
activity list, bar chart, and network diagram
scope baseline
Includes the project scope statement and the WBS details used for:

defining activities
duration estimation
schedule management
other information- “other scheduling related cost, risk, and communications decisions”

project charter
(Plan Schedule Management: Inputs)

defines the summary milestone schedule and project approval requirements

organizational process assets
-Monitoring/reporting tools to be used
-Historical information
-Schedule control tools
-Existing formal and informal schedule control related policies, procedures, & guidelines
-Templates
-Project closure guidelines
-Change control procedures
-Risk control procedures (risk categories, probability & impact definitions, and probability & impact matrix
expert judgement
Guided by historical info., it provides valuable insight about the environment and info. from prior SIMILAR projects

-Experts skilled in WBS, project schedules, etc.

analytical techniques
-scheduling methodology
-scheduling tools & techniques
-estimating approaches
-formats
meetings
Project teams may hold ___ to develop the schedule management plan.
Project schedule model development
(Plan Schedule Management: Outputs)

The scheduling methodology and the scheduling tool to be develop the project schedule model

Level of accuracy
(Plan Schedule Management: Outputs)

The acceptable range used in determining realistic activity duration estimates is specified and may include an amount for contingencies.

Units of measure
(Plan Schedule Management: Outputs)

Each unit used in measurements is defined for each of the resources (staff hours/days/weeks, or meters/liters/tons, cubic yards)
time measure or quantity measure

Organizational procedure links
(Plan Schedule Management: Outputs)

The WBS provides the framework for the schedule management plan.

Project schedule model maintenance
(Plan Schedule Management: Outputs)

The process used to update the status and record progress of the project in the schedule model during the execution of the project.

Control thresholds
(Plan Schedule Management: Outputs)

Variance thresholds for monitoring schedule performance may be specified to indicate an agreed-upon amount of variation to be allowed before some action needs to be taken.

Percentage deviations from parameters established in baseline plan

Rules of performance measurement
(Plan Schedule Management: Outputs)

Earned value management (EVM) rules or other physical measurement rules of performance measurement are set

Reporting formats
(Plan Schedule Management: Outputs)

The formats and frequency for the various schedule reports are defined.

Process descriptions
(Plan Schedule Management: Outputs)

Descriptions of each of the schedule management processes are documented.

Organizational process assets (input)
-Lessons learned knowledge
-Standardized processes
-Templates
-formal/informal activity that already exist
Enterprise Environmental Factors (input)
-Organizational cultures & structure
-Published commercial information from commercial databases
-PMIS
Decomposition
(Define Activities: Tools & Techniques)

_____ is a technique used for dividing and subdividing the project scope and project deliverables

WBS; WBS dictionary
(Define Activities: Tools & Techniques)

The activity list, WBS, and WBS dictionary can be developed either sequentially or concurrently, with the ___ and _____ as the basis for development of the final activity list.

Rolling wave planning (progressive elaboration)
(Define Activities: Tools & Techniques)

an iterative planning technique in which the work to be accomplished in the near term is planned in detail, while the work in the future is planned at a higher level.

Activity list
(Define Activities: Outputs)

a comprehensive list that includes all schedule activities required on the project

for each activity Includes:
-activity identifier
-scope of work activity in sufficient detail

Activity attributes
(Define Activities: Outputs)

-activity identifier(ID)
-WBS ID
-label/name

-codes*
-description*
-predecessor*
-successor*
-leads & lags*
-resource requirements*
-imposed dates*
-constraints*
-assumptions*

Milestone list
(Outputs)
a list identifying all project milestones and indicates whether the milestone is mandatory(contract, optional) such as those based upon historical information.

“have 0 duration. represent moments”.

milestone
(Outputs)

a significant point/event in a project.

Sequence Activities (6-3)
The process of identifying and documenting relationships among the project activities.
Defines the logical sequence of work to obtain greatest efficiency given all project straints.
Precedence diagramming method (PDM)
a technique used for constructing a schedule model in which activities are represented by nodes and are graphically linked by one or more logical relationships to show the sequence in which the activities are to be performed.
predecessor; successor
A ____ activity is an activity that logically comes before a dependent activity in a schedule. A ___ activity is a dependent activity that logically comes after another activity in a schedule.
Finish-to-start (FS) PDM)
a logical relationship in which a successor activity cannot start until a predecessor activity has finished.
Finish-to-finish (FF) (PDM)
a logicaly relationship in which a successor activity cannot finish until a predecessor activity has finished.
Start-to-start (SS) (PDM)
a logical relationship in which a successor activity cannot start until a predecessor activity has started.
Start-to-finish (SF) (PDM)
a logical relationship in which a successor activity cannot finish until a predecessor activity has started.

rarely used*

Mandatory dependencies
(Sequencing Activities: Dependency Determination)

dependencies that are legally/contractually required or inherent in the nature of work.

-phsyical limitations

Discretional dependencies
(Sequencing Activities: Dependency Determination)

sometimes referred to as preferred logic, preferential logic, or soft logic.
Based on knowledge of best practices within a particular application area or some unusual aspect of the project where a specific sequence is desired.

External dependencies
(Sequencing Activities: Dependency Determination)

Involve a relationship between project activities and non-project activities. .
Usually outside of project team’s control.

Internal dependencies
Involve a precedence relationship between project activities and are generally inside the project team’s control.
Lead
the amount of time whereby a successor activity can be advanced with respect to a predecessor activity.
Lag
the amount of time whereby a successor activity will be delayed with respect to a predecessor activity.
Project Schedule Network Diagrams
(Sequence Activities: Outputs)

a graphical representation of the logical relationships

-summary narrative may accompany it.

construction
A ____ project team will need to be familiar with local building codes.
Resource calendars
(Estimate Activity Resources: Inputs)

a calendar that identifies the working days and shifts on which each specific resource is available.

Risk register
(Estimate Activity Resources: Inputs)

Risk events may impact resource selection and availability. Updates to the _____ are included with project documents updates.

Activity cost estimates
(Estimate Activity Resources: Inputs)

the cost of resources may impact resource selection.

Alternative analysis
Many schedule activities have alternative methods of accomplishment.
Published estimating data
(Estimate Activity Resources: Tools & Techniques)

Several organizations routinely publish updated production rates and unit costs resources for an extensive array of labor trades, material, and equipment for different countries and geographical locations within countries.

Bottom-up estimating
(Estimate Activity Resources: Tools & Techniques)

a method of estimating project duration or cost by aggregating the estimates of the lower-level components of the WBS.

Project management software
(Estimate Activity Resources: Tools & Techniques)

has the capability to help plan, organize, and manage resource pools and dvelop resource estimates.

Activity resource requirements
(Estimate Activity Resources: Outputs)

identify the types and quantities of resources required for each activity in a work package.

Resource breakdown structure
is a hierarchical representation of resources by category and type.

-labor
-material
-equipment
-supplies

updated (Output-Project document updates)
Project documents that may be _____ include, but are not limited to:

-Activity list
-Activity attributes
-Resource calendars

Analogous estimating
(Estimate Activity Durations: Tools & Techniques)

a technique for estimating the duration or cost of an activity or a project using historical data from a similar activity or project.

Uses parameters(duration, budget,, size, etc.) from a previous SIMILAR project

Parametric estimating
(Estimate Activity Durations: Tools & Techniques)

an estimating technique in which an algorithm is used to calculate cost or duration based on historical data and project parameters.

Uses statistical relationship between historical data and other variables to calculate an estimate for activity parameters(budget, duration, etc.)